• Birth certificate from Hospital
The midwife would ask for mother’s Identify document (NIE/Residence Permit card or Passport ) before taking the mother into the delivery room.
As soon as the baby is born, the midwife will return you the identity document along with the Birth Certificate of Baby which will have time & place of birth and details of the mother.
• Birth Certificate and Libro de Familia from Registro Civil
Once you have the birth certificate from Hospital, you can go to Registro Civil of your area or to that of the area where your baby was born- E.g. if you live in Hospitalet de Llobregat and your baby is born in Sant Joan de Deu Hospital, which is in Esplugues de Llobregat, you can choose to register your baby in Hospitalet or Esplugues. If you choose to go to Registro Civil of Hospitalet, they will give you an additional declaration to sign saying that you are Ok with changing the birthplace from Esplugues to Hospitalet (this declaration is to be signed by the mother).
It is better if both the parents go to Registro Civil office together. If the father goes alone there, he must carry a recent marriage certificate translated and apostilled (not dated older than a year).
Along with Libro de Familia, they will issue you a birth certificate. Do ask for a couple of copies in International Version too.
The process takes about 15 minutes.
• Empadronamiento
Once you have the Libro de Famlia and Birth Certificate, you can go to Ayuntamiento of your area to do the padron of your baby.
• Apply for Maternity/Paternity benefit
You need to send copy of the birth certificate issued by hospital to your HR and your holiday plan atleast for the first chunk of break you want to avail. You HR/Payroll partner would arrange to get a certificate sent to INSS (Seguridad Social) electronically with dates of your holidays. Once they confirm that it has been sent to INSS, you need to go to INSS, along with Libro de Familia and apply for Maternity/Paternity benefit – during the paternity/maternity break you are directly paid by INSS, not by your employer. This can also be done only if you have the access to TU Seguridad Social.
In a couple of weeks, you will receive an approval letter (resolucion) which will have start/end dates and the amount that you will be paid per day by INSS.
• Enrolling into Social Security
Either of the parents who have Social Security number can get the baby registered with Seguridad Social(INSS) by showing their NIE/Residence Permit card with Libro de Familia. Ask for ‘certificado de derecho a Asistencia sanitaria’ this certificate says that your baby has right to access the public health care. The registration and issue of the certificate are instant. You need to go with an appointment (Cita Previa) to INSS.
• Enrolling into Public Health Care (CatSalut)
As you will probably not have the Passport/Residence Permit of the baby yet, go with Libro de Familia and Birth Certificate (issued by Registro Civil) along with NIE/Residence Permit card of parent(s) and the certificate from Seguridad Social(INSS) which is called ‘certificado de derecho a asistencia sanitaria’. The card should arrive at your home within 3-5 weeks, so they give you a paper which works as the card temporarily.
• Birth Registration certificate and Passport from Indian Embassy
Following documents will be needed to get Birth Registration certificate and Passport from Indian Embassy (1 set for each application)-
o Copy of International Version Birth Certificate
o Photograph of baby
o Copy of Padron of baby
o Copy of NIE/residence Permit cards and Passports of Parents
o Application form filled up and signed by an officer from Indian Embassy (every month an officer visits VFS Barcelona from Indian Embassy@Madrid).
Should take about 2-4 weeks to receive these documents from Indian Embassy.
• NIE and Residence Permit card
Once you have the Indian passport for the Baby, you need to apply for getting NIE number and then Residence Permit card for the baby. This part was done by a gestor hired by my employer, so I don’t really have the insight into this process.
Blog post contributed by Ankit Goswami
